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Explanation of mcca docs recs & Price Compare

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Sheet 3: 1. FTE Calculation sheet

Microsoft Consolidated Campus Agreement




FTE Calculator




Calculate your FTEs using the following formula: full-time faculty + (part-time faculty ÷ 3) + full-time staff + (part-time staff ÷ 2). Be sure to include student employees. But you can exclude employees who are non-desktop PC users, such as maintenance or food service staff, from your faculty and staff counts.

Note: These FTE counts are the same numbers that institutions in the United States report to the federal government on IPEDS Form S.

Example: A university has 2,000 full-time faculty, 3,000 part-time faculty, 1,000 full-time staff, and 1,000 part-time staff; so its entire FTE count equals: 2,000 + (3,000 ÷ 3) + 1,000 + (1,000 ÷ 2) = 4,500 FTE.

The student FTE count (which is used if you include the Student Option) equals: full-time students + (part-time students ÷ 3).

Example: A university has 10,000 full-time students and 3,000 part-time students. Its entire FTE student count equals: 10,000 + (3,000 ÷ 3) = 11,000 FTE students.

Note: This student count is represented by IPEDS form EF-1.





FTE Calculation for Department




# of People Factor FTE




# Full Time Faculty





1.00 0.00




# Full Time Staff





1.00 0.00




# Part Time Faculty





0.3333 0.00




# Part Time Student employees working fewer than 12 months of the year





0.3333 0.00




# Part Time Staff





0.50 0.00




# Part Time Student employees working 12 months of the year





0.50 0.00








Total Department FTE


0 Place this number in Column E next to each Software Title you wish to include in the Faculty section on the "2. Choose Your Software" tab




























Student FTE Calculation for Dept doing Student Option




# of People Factor FTE




# Full Time Students





1.00 0.00




# Part Time Students





0.3333 0.00








Total Student Opiton FTE


0 Place this number in Column E next to each Software Title you wish to include in the Student section on the "2. Choose Your Software" tab

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